|
CONSTITUTION
of the
ALBERTA CORRECTIONAL EDUCATION ASSOCIATION
| NAME
|
The name of
the organization is the Alberta Correctional Education Association,
hereinafter referred to as the ACEA. |
| OBJECTS
|
The ACEA is
an Alberta based association with a primary mandate to meet the
objectives of the ACEA Mission Statement, Core Principles, and Guiding
Values. |
DEFINITIONS
Annual
General Meeting (AGM). An Annual General Meeting will be comprised
of no less that 20% of members in good standing, or 20 members in good
standing, whichever is the least. The purpose of the AGM is to present
annual and financial reports.
Board.
The Board consists of the Executive Committee, the Regional Representatives,
and the Newsletter Editor.
Current
Year. The current year includes the Annual General Meeting
to one day prior to the next Annual General Meeting.
Executive
Committee. The Executive Committee is elected every two years
and consists of the President, Vice President, Secretary, Treasurer,
and immediate Past President.
Member.
A member is one whose dues are paid in full for the current year, which
extends from the Annual General Meeting to one day prior to the next
Annual General Meeting.
Newsletter
Editor. The Newsletter Editor is elected ever two years from
one of the regions.
Region.
A region is an area within or outside of the province of Alberta as
defined by the Board.
Regional
Representative. One Regional Representative is elected every
two years from each region.
BY-LAWS
OF THE ALBERTA CORRECTIONAL EDUCATION ASSOCIATION
| Article
1: |
Membership |
| 1.0 |
Membership
is open to all persons involved with or interested correctional
education. |
| 1.1
|
A
Member in good standing is one whose dues according to Article 2.0
are paid in full for the current year. |
| 1.2 |
Any
member wishing to withdraw from membership may do so upon notice,
in writing, to the ACEA President. |
| |
|
| Article
2: |
Dues |
| 2.0
|
The
annual membership fee, payable to the ACEA Treasurer, will be
set by the Executive Committee of the ACEA and ratified by the
membership at the Annual General Meeting. |
| |
|
| Article
3: |
General
Meetings |
| 3.0 |
The
ACEA will hold an Annual General Meeting once a year, with no less
than one week’s notice of such meeting, for the purpose of
presenting financial statements of the ACEA, receiving annual reports
of ACEA officers, and transacting such other business as my be brought
before it. A quorum will be 20% of the members in good standing,
or 20 members in good standing, whichever is the least. |
| 3.1 |
Elections
of officers will be held during the Annual General Meeting. |
| 3.2 |
A
special meeting of the ACEA will be held whenever the Executive
Committee calls such a meeting, or whenever a group of no less than
50% of the members in good standing of the ACEA petition the Executive
Committee for such a meeting. In either case, fourteen (14) days
of such a meeting must be given in writing to the membership |
| 3.3 |
A
quorum of 20% of the members in good standing, or 20 members in
good standing, whichever is the least, will be required to conduct
a special meeting, as defined by Article 3.2, which will be limited
to the subject matter described in the notice for such a meeting. |
| |
|
| Article
4: |
Regions
|
| 4.0 |
a)
Southern Alberta
b) Calgary and Area
c) Central Alberta
d) Edmonton and Area
e) Northern Alberta
f) Other regions outside of the province of Alberta, as defined
by Article 4.1
g) Saskatoon and Area |
| 4.1 |
Members
outside the province of Alberta may make application in writing
to the ACEA Executive Committee for regional status. |
| 4.2 |
The ACEA Board will present the successful application for new regional
status for ratification at the Annual General Meeting. |
| |
|
| Article
5: |
Officers |
| 5.0 |
Out
of province members will not have the right to be elected to any
office of the ACEA except as defined by article 4.1. |
| 5.1 |
Members
of the Board are: President, Vice President, Secretary, Treasurer,
Past President, Regional Representatives, and the Newsletter Editor.
The quorum for a Board Meeting will be five (5) Board members. |
| 5.2 |
The
Executive Committee of the ACEA will be elected every two (2) years
and will consist of: President, Vice President, Secretary, Treasurer,
and immediate Past President. A quorum for meetings of the Executive
Committee will be three executive
members. |
| |
|
| Article
6: |
Office Duties |
| 6.0
|
The
President will preside at the ACEA Annual General Meeting. The President
will call a minimum of three (3) Executive or board meetings each
year and ensure that ACEA business and responsibilities are carried
out efficiently. The President or designate will chair the Executive
Committee and Board meetings, and will be an exofficio member of
all ACEA committees. The President will be empowered to have signing
authority on behalf of the ACEA. |
| 6.1 |
The
Vice President will assist the President and carry out the duties
of the President during the absence of the latter. In the event
that the President should resign or leave office, the Vice President
will assume the President’s role and carry out the term. The
Vice President will be empowered to have signing authority on behalf
of the ACEA. |
| 6.2 |
The
Secretary will be responsible for all routine correspondence; maintain
complete files of all correspondence and records of the ACEA; be
responsible for minutes of ACEA meetings; and keep a record of current
memberships. Copies of all incoming and outgoing correspondence
related to the ACEA will be held by the Secretary, and, upon completion
of his/her term, all records will be delivered to the incoming Secretary. |
| 6.3 |
The
Treasurer will keep accurate financial records; prepare a projected
budget for presentation at the first Board Meeting following the
Annual General Meeting; prepare a statement of the financial transaction
of the ACEA to be presented at the Annual General Meeting; report
to the Board finances when requested; and ensure that dues from
memberships are collected. When the Treasurer’s term is completed,
the Treasurer will close the books and deliver all books and records
to the incoming Treasurer. The Treasurer will have signing authority
on behalf of the ACEA. |
| 6.4 |
The
Past President will support and advise the Executive Committee and
Board on ACEA business and act as Board Chairperson. |
| 6.5
|
The Regional Representatives will promote the ACEA and ensure that
the activities and information of the ACEA are available to the
members in their regions. The Board will select from among the Regional
Representatives, chairpersons for any standing committees required.
|
| 6.6 |
The Newsletter Editor will be responsible for the publication and
distribution of the ACEA Newsletter. |
|
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