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since, as DuPrey points out, they are an integral part of a 50/50
organization. Our data collection in this area consisted of reflection
on how the Prospects Board has developed over the last few years and
of where it might develop further.
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Tracking Time
In order to better develop a 50/50 Management style we decided to
track how we spent our time over a period of several months. We would
then be able to see whether we were taking a balanced approach to
program management. If we were not, we could determine how we would be
able to move towards a more balanced division of volunteer management
of our resources. We were also interested in tracking a number of
other factors, including the ratio of paid time to volunteer time and
the amount of time spent on project work versus core work. It should
be noted that this tracking of time occurred after we had already been
working at the development of 50/50 Management for almost a year.
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| We were also interested in tracking a number of other factors,
including, the ratio of paid time to volunteer time and the amount
of time spent on project work versus core work |
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People Involved in the Tracking
Tracking of time was carried out by the three paid staff members at
Prospects: the Executive Director (full time), the Student
Co-ordinator (full time), and the Volunteer Co-ordinator (part time)
and by the Chair of the Board of Directors, on behalf of all Board
members. The hours of temporary staff and volunteer office and library
staff were tracked by the Volunteer Co-ordinator. While each staff
member has specific job duties there is also considerable overlap in
the roles of program staff. For example, all permanent staff are
involved in tutor training, direct program course delivery,
tutor/student consultation, library work, and some degree of
administrative work.
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How We Tracked Time
Time tracking was based on a 7.5 hour work day. It was agreed that
all staff would chart in fifteen minute increments. The tracking was
to be charted every working day for a period of four months. We felt
that the four month spread would represent fairly well the differences
in various organizational activities which are cyclical in nature such
as tutor training, fund-raising, student assessments, direct program
delivery and board tasks.
Initially, tasks were divided into those falling under "intake" |
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We tracked the time of:
· paid staff
· board of directors
· office volunteers
· library volunteers |
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